Draft copies, together
Choose approved invoices and bills. Each eligible document gets a separate draft copy with supported attachments before the original is voided. The draft can keep the original number.
All appsApplications for Xero users
UnapproveFor Xero users · works with Xero
Approved by mistake?
Create draft copies.
For bookkeepers with invoices and bills to fix in Xero.
Select a batch, check the preview, and create separate draft copies before voiding the originals.
Buy Unapprove, from $29 a monthTry Unapprove free
Free trial: 3 documents, no card. Full refund within 7 days if no document was processed.
A clean slate for your books
Fix the batch.
Keep the history.
A wrong import or a rushed approval should not mean an afternoon of opening invoices one by one.
Know before you confirm
Review each document first. Paid or locked documents are skipped with a reason. Download your backup before the run.
Take your files with you
Attachment export downloads dated ZIPs with a spreadsheet index. Your books stay as they are.
How it works
From wrong approval
to ready to edit.
- 1
Connect your organisation
Sign in with Xero and choose the organisation you want to work on.
- 2
Choose and preview
Filter invoices and bills, select your batch, and see what will happen to each document.
- 3
Confirm your changes
Download the backup, type the confirmation, and start. Keep the results for your records.
Simple pricing
A one-off clean-up.
Or part of your routine.
Start with the free preview. Choose a paid plan only when you need more.
Pricing
Free trial
$0 no card required
- Unlimited preview
- 3 documents processed
- 14 days to try it
- One 25-file attachment sample while the trial lasts
Monthly
$29 per month, per connected organisation
- Unlimited documents for that organisation
- Unapprove, void-only, remove-payments-and-void and write-off jobs
- Attachment export as dated ZIPs with an index
- Cancel at any time
Clean-up Pass
$49 one-off, 7 days, no subscription
- Up to 500 documents in the 7 days, every job type included
- Attachment export included, and it does not count against the 500 documents
- An unused pass can be refunded within 7 days of purchase
Questions, answered
Before you start.
Does this undo the original approval?
It creates a new draft copy, then voids the original. A void cannot be undone. The draft keeps the same number and attachments, and both documents have linked history notes.
Can I try it before paying?
Preview is free. The 14-day trial processes 3 documents and includes a 25-file attachment sample. You do not need a card to try it.
What about paid invoices and locked periods?
The standard unapprove run skips them. Reconciled and batch payments are never touched. Review all skipped documents and their reasons before confirming.
Can I void documents or write off a balance?
Yes. Choose Unapprove to draft, Void only, Remove payments and void, or Write off. Each action has its own preview. A write-off uses an allocated credit note.
Who handles payment and support?
Paddle handles checkout and applicable taxes. Atesen Software supports Unapprove within 2 business days. Get help.
Put the wrong
approvals right.
Start with a free preview of your invoices and bills.
Try Unapprove freeAll capabilities, limits and guides
Live
Live, with checkout by Paddle
Unapprove is live at unapprove.atesensoftware.com. Preview is free with no card, and the free trial processes 3 documents and downloads a 25-file attachment sample. Paid plans are $29 per month per organisation or a one-off $49 Clean-up Pass, with checkout handled by Paddle. It works with Xero. Unapprove is independent and not affiliated with, endorsed or certified by Xero.
Sold on its own siteunapprove.atesensoftware.com
- Sold on its own website
- Guide Unapprove in Xero: create a draft copy and void the original
- Guide Undo a void in Xero: recreate the invoice
- Guide Delete an approved invoice in Xero: void instead
Unapprove to draft
Choose approved invoices and bills, preview every result, and create separate draft copies before voiding the originals. The draft copy is created before the original is touched. The original is renamed with a -V suffix, then voided, and eligible draft copies take over the original number. Attachments are copied across, including the "include with online invoice" setting. If the copy cannot be made, the original is left as it was.
Linked history
Each document gets a note naming the other, the number it used to carry and the order things happened in, so the audit trail reads straight through a year later.
Void only
Run a void-only job over a whole batch of approved sales invoices and bills when no copy is needed.
Remove payments and void
A separate run removes the payments and credit-note allocations from approved or paid invoices and bills, then voids them. Reconciled and batch payments are never touched. Payment access is requested only if you choose this run.
Write off
Clear small or bad-debt balances on approved invoices and bills with allocated credit notes. A write-off raises a credit note and allocates it. It is included in both paid plans at no extra cost.
Attachment export
Scan free to see how many files are attached to your invoices, bills and credit notes and how big they are, then download them as dated ZIPs with readable file names and a spreadsheet index. Bank-transaction attachments are included with an extra read-only permission. The files themselves are never stored, and anything Xero will not hand over is listed in an error file. Fair use is 5 GB per organisation per 30 days.
Checked before anything runs
Documents with a payment applied, an allocated credit note, or a date inside a locked period are skipped, and each one is listed with the reason. You type the number of documents to confirm, for example UNAPPROVE 37, and nothing is written until you do. A CSV backup of every selected document is produced before the run, an interrupted run can be resumed, and every step is logged for you to download.
Important limits
- Unapprove is independent and not affiliated with, endorsed or certified by Xero.
- A void cannot be undone. This is a property of the accounting system. The draft copy is a new, separate document, not a restoration of the original.
- It will not remove a reconciled payment or a payment that is part of a batch payment, and it skips documents inside a locked period, documents with an allocated credit note, and documents whose contact is archived.
- An attachment over 10 MB cannot be copied, so the original can still be voided but no draft copy is made.
- The attachment export delivers files as Xero returns them. It is not a substitute for keeping the records the law requires you to keep.
- It has no customer counts, ratings or reviews on this site.
Step-by-step guides
How to do each job by hand, where the manual way stops being practical, and how Unapprove does it in bulk. The guides are published on the Unapprove site. All guides on this site.
Bulk unapprove invoices and bills: a guide for Xero users
The void, copy and re-attach routine, where it stops being practical, and how to run it on a whole batch.
Bulk void or delete invoices and bills: a guide for Xero users
Which documents can be deleted or voided in bulk, which only one at a time, and how to void a batch.
Download all attachments and receipts: a guide for Xero users
The one-file-at-a-time routes, what they leave out, and how to get every attachment as dated ZIP folders.
Bulk unapprove bills: a guide for Xero users
When to edit instead, the manual route to a separate draft copy of a bill, and how to run it on a whole selection.
Export all receipts and attachments before you cancel: a guide for Xero users
The notice period, what the exports leave out, a checklist, and how to get every file out with an index.
Year-end clean-up checklist for duplicate and misposted invoices: a guide for Xero users
Find duplicates and misposted lines before the lock date, then void or redo a large batch.
Void multiple invoices that have payments applied: a guide for Xero users
Remove the payment, then void: the manual steps, the traps, and doing it for a batch.
What to do after a bad CSV import of invoices: a guide for Xero users
Drafts or approved: how to delete, void or replace a bad import with draft copies, and what happens to the numbers.
Write off many invoices and bad debts at once: a guide for Xero users
The credit-note method, its tax and lock-date catches, and clearing a whole selection with an undo.
Send invoices and bills from awaiting approval back to draft: a guide for Xero users
What Xero offers for documents stuck in awaiting approval, and sending a batch back to draft.
Reuse the number of a voided invoice: a guide for Xero users
Why a voided number stays used, the rename-first order, and keeping numbers across a batch.
Should you void an invoice or issue a credit note? A guide for Xero users
Edit, void or credit: what Xero says for each case, and what can be done in bulk.
Repeating invoices approved or sent by mistake: a guide for Xero users
Fix the template first, then clear what it created, and why a sent email cannot be recalled.
More about Unapprove
Unapprove is built and supported by Samet Ateşen, trading as Atesen Software in Sakarya, Türkiye. Support is by email and is answered within 2 business days. Its privacy policy, terms of service, refund policy, help articles and support page are on the Unapprove site.