Stripe payout reconciliation for QuickBooks Online

Why a payout never equals your sales

A Stripe payout is the net of everything that settled in a period: charges, minus Stripe fees, minus refunds and disputes, plus or minus adjustments. The bank shows one line. The books should show the gross sales, the fee expense and the refunds, and the bank deposit should tie to all of them. When it does not tie, the usual causes are a refund taken out of a later payout, a fee booked on a different day than the sale, a dispute hold, or a sale that was synced twice.

If you use QuickBooks Online, start with the connector Intuit provides. It handles many small setups. We describe what it does and where Intuit says it stops before you spend anything.

What the planned tool does

• Connects to Stripe with read-only access and to QuickBooks Online with your approval.
• Lists every payout with the charges, fees, refunds and adjustments inside it, and the bank deposit it should match.
• Posts the gross sales, the fee expense and the refunds to the accounts you choose, so the deposit ties to the penny.
• Shows what does not tie out, with the amount and the likely cause, instead of leaving it in a clearing account.
• Handles more than one Stripe account for one QuickBooks company, which Intuit says its connector does not support yet.

This is a plan, not a product. We will build it if enough people ask for it.

What other options cost

We do not claim to be cheaper than these tools. A founding price from $99 a month would apply to a tool that does one job, Stripe to QuickBooks Online, and only if enough people want it.

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