How to bulk delete journal entries in QuickBooks Online
QuickBooks Online has no built-in way to delete several journal entries at once. Intuit's help article gives one route: open the account register and delete one entry at a time. An Intuit Community moderator says bulk deletion "is not directly supported in QuickBooks Online". With dozens or thousands of entries to remove, you can delete them by hand, reverse them instead, or use a third-party app. This page has Intuit's steps and four apps with the prices on their own pages on 14 November 2026.
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What QuickBooks Online lets you do with a journal entry
| Action | Built in? | What happens |
|---|---|---|
| Delete one journal entry | Yes | The entry is permanently deleted. Intuit warns that this can quickly unbalance your accounts. |
| Reverse one journal entry | Yes | The original stays. QuickBooks Online creates a new entry that swaps the debits and credits. |
| Adjusting journal entry | Yes, by your accountant | The original stays, and an accountant you invited to your books corrects it with a new entry. |
| Delete several journal entries at once | No | Each entry is opened and deleted on its own. |
Rows one to three: Intuit's help article "Reverse or delete a journal entry", updated 5 August 2026. Row four: the accepted moderator answer in the Intuit Community thread on bulk deleting journal entries. Both read on 14 November 2026.
How to delete a journal entry in QuickBooks Online
These are Intuit's steps. Repeat them for each entry. Intuit's article says to use them for an entry you created by mistake, and to be absolutely sure first.
- Open the chart of accounts. Go to All apps, then Accounting, then Chart of accounts.
- Open the register. Find the account you created the journal entry for, then select View register.
- Find the journal entry. The word "Journal" is in the Ref No. or Type column.
- Expand it. Select the journal entry to expand the view.
- Delete it. Select Delete, then select Yes to confirm.
A journal entry has lines in two or more accounts, so you can reach it from the register of any account it posts to. Work through one register from top to bottom and you will not open the same entry twice.
Reverse a journal entry instead of deleting it
Reversing is the safer fix when the entry was right for its period, or when you only need to undo a debit and credit error. Intuit's steps are the same as above up to the expanded entry. Then:
- Select Edit.
- Select Reverse.
- Select Save.
QuickBooks Online creates a new journal entry and keeps the original. According to Intuit, the new entry keeps the original journal number with the letter "R" added, is dated the first day of the month after the original entry, and keeps the same account, name and description.
Before you delete anything
- Keep a copy. Intuit describes the delete as permanent. Export or print the entries you plan to remove, so that you can enter one again if it turns out to be needed.
- Ask who closes the books. If an accountant reviews your books, Intuit notes they can make an adjusting journal entry instead of deleting the original.
- Write the rule down. "Every journal entry from the March import" is a rule you can check. "The ones that look wrong" is not.
- Check the balances afterwards. Deleting entries changes the balance of every account they posted to.
Four tools that delete QuickBooks Online records in bulk
We do not make any of these and have not tested them. The table repeats what each vendor's own pages said on 14 November 2026. Prices are in US dollars and can change.
| Tool | Journal entries | Price | Worth knowing |
|---|---|---|---|
| Multi-Delete | Its pages do not list record types. It publishes a guide on deleting multiple journal entries. | Free for 50 records deleted a month. Cleanup Pass: $15 once for 7 days, no record cap, no renewal. | Forces an export and a dry run before deleting. The Pass code arrives by e-mail, usually within one business day. Built by an independent developer. |
| SaasAnt Transactions Online | Yes. Its help article sets the transaction type to Journal Entry, then deletes by reference number or by date search. | Growth $25, Scale $50 or Automate $100 a month ($250, $500 or $1,000 a year). | The 30-day free trial deletes up to 50 lines. A copy of what you deleted can be downloaded for 2 days. Delete is part of an import and export product. |
| Rightworks Transaction Pro | Yes. Journal Entries are on its list of records the Deleter can remove. | $13, $39 or $61 a month, or $120, $350 or $570 a year. | Its support page says transactions imported through bank feeds cannot be deleted with the Deleter. |
| Dancing Numbers | Yes. Journal entries are on its Deleter page. | Individual plan: $10 a month for one company file, with unlimited delete. | Its Deleter page says it supports up to 20 transactions per operation. |
Every one of these deletes through your QuickBooks Online connection, and a delete there is permanent. Run the smallest batch first, check the result in QuickBooks Online, then continue.
Which route fits
- A handful of entries: delete them by hand with Intuit's steps. It costs nothing.
- The entry was right, the period or the sides were wrong: reverse it. The original stays as a record.
- Up to 50 entries, once: the free tier of Multi-Delete or the SaasAnt trial covers that size, by their own pages.
- Hundreds or thousands, once: a one-off pass or a single month of a subscription. Cancel the subscription when the job is done.
- Clean-ups for clients every month: a subscription that also imports and exports is easier to justify.
If the entries are duplicates that surfaced while reconciling, find the extra line first: see QuickBooks Online shows an extra payment in reconciliation.
Tell us how many records you need to delete
We do not offer a tool for this and are not promising one. We are deciding whether to build a bulk delete for QuickBooks Online that shows the exact set first, gives you a file of everything it will remove, and is paid once per job. Your answer decides it. Leave your e-mail address and we will write once.
Questions people ask
Can you bulk delete journal entries in QuickBooks Online?
Not with QuickBooks Online alone. Intuit's help article deletes one journal entry at a time from the account register, and an Intuit Community moderator answers that deleting journal entries in bulk is not directly supported. Third-party apps such as SaasAnt Transactions Online, Rightworks Transaction Pro and Dancing Numbers list journal entries among the records they delete in bulk.
How do I delete a journal entry in QuickBooks Online?
Go to All apps, then Accounting, then Chart of accounts. Find the account the journal entry posts to and select View register. Find the entry, which has the word "Journal" in the Ref No. or Type column, select it to expand the view, select Delete, then select Yes to confirm.
Can a deleted journal entry be restored?
Intuit describes the delete as permanent, so plan as if it cannot be restored. Export or print the entries before you delete them. If you are not sure an entry should go, reverse it instead: the original stays in the books.
Should I reverse or delete a journal entry?
Delete an entry that was created by mistake. Reverse an entry when you need to allocate a transaction between two periods or fix a debit and credit error. A reversal keeps the original and adds a new entry with the same journal number plus the letter "R", dated the first day of the following month.
What does a bulk delete tool for QuickBooks Online cost?
On 14 November 2026 the vendors' own pages listed: Multi-Delete free for 50 records a month or $15 once for 7 days, Dancing Numbers from $10 a month, Rightworks Transaction Pro from $13 a month, and SaasAnt Transactions Online from $25 a month.
Is there a free way to delete many journal entries?
Deleting by hand is free and slow. For a small job, Multi-Delete's free tier covers 50 deleted records a month and SaasAnt's 30-day trial deletes up to 50 lines, according to their own pages.
Sources, read on 14 November 2026. Intuit: Reverse or delete a journal entry and the Intuit Community thread Is there a way to bulk delete bad journal entries. Vendors: Multi-Delete pricing, SaasAnt pricing and its journal entry article, Transaction Pro pricing and its Deleter list, Dancing Numbers pricing and its Deleter page.
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