How to delete multiple transactions in MYOB (and why there is no bulk delete)
MYOB has no bulk delete for transactions. An answer in MYOB's own Community forum from January 2026 says "there's no bulk delete feature built into MYOB, so the only option is to remove them one by one", and MYOB's help article describes opening each transaction and deleting it.
See the fastest manual route Tell us how many you have
This page has the fastest manual route for MYOB Business in a browser and for AccountRight on the desktop, the settings that block a delete, and what MYOB says about duplicate bank transactions. Sources read on 14 November 2026.
What MYOB lets you delete
| Job | Built in? | What happens |
|---|---|---|
| Delete one transaction | Yes | You open it and delete it. MYOB says it is "permanently removed from your records". |
| Delete several transactions at once | No | Each one is opened and deleted on its own. |
| Delete a sale or purchase that has a payment | Not until the payment is deleted | You delete the payment first, then the sale or purchase. |
| Delete a bank feed transaction | Ask MYOB | MYOB's help answers this with "We recommend contacting us to discuss your options." |
Rows one, three and four: MYOB's help article "Deleting a transaction". Row two: the MYOB Community thread "How to delete multiple sales orders?". Both read on 14 November 2026.
The fastest manual route to delete transactions in MYOB
These steps follow the MYOB Community answer, which was about duplicate sales orders. MYOB's help says that deleting is similar across all transaction types in AccountRight.
- Filter the list. Open the list for the transaction type, for example Sales, then Sales Orders (in AccountRight, Sales Register, then Orders). Filter by customer and set a date range, so that only the transactions you want to remove are shown.
- Open the first one. Open the first transaction in the filtered list.
- Delete it. In AccountRight, go to Edit, then Delete Sales Order, or press Ctrl+D, and confirm. In MYOB Business in a browser, open the More or options menu, choose Delete and confirm.
- Move to the next. Use the Next and Previous arrows, or go back to the filtered list, and repeat.
The menu item in AccountRight is named after the transaction: Delete Sale for a sale, Delete Payment for a payment. You can also right-click in the transaction window and choose the delete option there.
If Delete is missing or greyed out
MYOB's help article lists what has to be true before a transaction can be deleted.
- The security preference. If AccountRight only offers Reverse, go to Setup, then Preferences, open the Security tab and deselect "Transactions CAN'T be Changed; They Must be Reversed". A transaction you can change has a blue zoom arrow next to it.
- Your user role. The role has to allow deleting transactions, and changing preferences if you need to switch that option yourself.
- The period. The transaction cannot be in a locked period and has to be in your current financial year.
- Payments, discounts and credits. A sale or purchase with a payment, a discount or a credit applied cannot be deleted until those are deleted. To reach a payment, open the sale or purchase, click History, click the zoom arrow for the payment, then use Edit, Delete Payment.
- Bank deposits. A receipt that went into a bank deposit from undeposited funds can only be deleted after the bank deposit is deleted.
- Stock. A purchase cannot be deleted if that would leave a negative quantity on hand. MYOB says to record an inventory adjustment first.
Duplicate bank transactions
What MYOB's help says about a duplicate in a bank account depends on where the duplicate came from.
- From a bank feed: MYOB recommends contacting its support team to discuss your options.
- From a bank statement you imported: MYOB has its own help topic, "Deleting imported bank statements", linked from the article at the foot of this page.
- A spend money or receive money transaction entered twice: open the extra one and delete it, as in the steps above.
- Already reconciled: MYOB warns that deleting a reconciled transaction puts the bank reconciliation out of balance. Its route is to undo the reconciliation, delete the entry, then reconcile the account again.
Before you delete anything
- Keep a copy. MYOB describes the delete as permanent. Export or print the list of what you plan to remove, and back up the company file first if you use AccountRight on the desktop.
- Write the rule down. "Every sales order for one customer imported on 3 March" can be checked by someone else. "The ones that look wrong" cannot.
- Check the GST period (Australia). MYOB notes that deleting a transaction from an earlier GST reporting period can change the GST reported for that period.
- Check the balances afterwards. Run the same list again and confirm that only the transactions you meant to remove are gone.
Which route fits
- A handful of transactions: filter, open, delete, next. It costs nothing.
- Duplicates from a bank feed: contact MYOB before you delete anything by hand.
- Sales or purchases with payments: plan two passes, payments first and then the documents.
- Hundreds from one bad import: it is still one at a time. Filter as tightly as you can and work from the top of the list.
Would you want this clean-up done for you?
We do not sell a tool or a service for this today and are not promising one. We are deciding whether to offer it: you give the rule, you get the exact list to approve, and nothing is deleted until you say so. Your answer decides it. Tell us the size of your job and leave your e-mail address, and we will write once.
Questions people ask
Is there a bulk delete in MYOB?
No. An answer in the MYOB Community forum from January 2026 says there is no bulk delete feature built into MYOB and that the only option is to remove transactions one by one. MYOB's help article describes deleting one transaction at a time.
How do I delete a transaction in MYOB?
Open the transaction. In AccountRight, go to the Edit menu and choose the delete option, for example Delete Sale. In MYOB Business in a browser, open the More or options menu and choose Delete. MYOB says the transaction is permanently removed from your records.
How do I delete duplicate bank transactions in MYOB?
It depends on the source. For bank feed transactions MYOB recommends contacting its support team. Imported bank statements have their own help topic. A spend money or receive money transaction entered twice is opened and deleted like any other, after undoing the reconciliation if it was reconciled.
Why can I only reverse a transaction and not delete it?
The security preference "Transactions CAN'T be Changed; They Must be Reversed" is selected. Go to Setup, then Preferences, open the Security tab and deselect it. Your user role has to allow changing preferences.
Why can't I delete an invoice or bill in MYOB?
MYOB's help lists a payment, discount or credit applied to it, a locked period, a previous financial year, and a user role without permission to delete. Delete the payment first, then the invoice or bill.
Sources, read on 14 November 2026. MYOB help: Deleting a transaction. MYOB Community: How to delete multiple sales orders? (answer dated January 2026).
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